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Purchase Order Control

The Purchaser Order Control system is designed for the input, authorization and maintenance of requisitions and purchase orders, from the time of entry to the receipt of the material. A received purchase order is automatically forwarded to the A/P module pending receipt of the vendorís invoices. 

The operator can match the vendorís invoice to the received purchase order thereby approving the invoice for payment. Pricing discrepancies (between the value of the purchase order at the time of receipt of the material and the value of the vendorís invoice) are resolved in either the inventory or the cost-of-sales account as required by the operator and the situation. 

The "InTerAct" system maintains a landed average unit cost of well as a landed average unit burden cost. These costs are determined at the time of receipt of material and then updated, as required, upon receipt of the various vendor invoices. The on-hand and on-order quantities are maintained upon receipt of purchase orders. 

There are other programs available in the Purchase Order system to provide for a screen display of a purchase order and other various reports to expedite and control all stages of purchase order processing from inception to receipt.

System Features:

Integrated with Inventory Control to accept either automatic requisitions for buyer approval or provide the buyer with an on-line inquire/review process for the buy decisions and requisition generation
Multiple warehouse control when used with the Inventory Control module
On-line Purchase Order & Status inquiries with hardcopy printout options for inquiry or expediting
Provides for authorization-to-purchase using purchase order dollar values and associated executive authorization signatures or passwords
Provides for vessel and container information (ship via)
Standard or custom form for purchaser order
Automatic transmission of P.O. to supplier via EDI 850
Automatic transmission of P.O. to supplier via dial-up communications to vendor computer
Full P.O. amendment and authorization capability
Provides for multiple ship dates per line item on a purchase order
Allows inquiry and reporting of all received material ending a match to vendor invoices for material and burden costs processing and reconciliation.
Immediate and/or batch processing of receipts and purchase orders
Automatic generation of back-orders for partial receipts
Tracks and calculates new lead times by product
Maintains landed average inventory cost, landed average burden cost and standard cost
Maintains last purchase price 
Accepts received, back ordered and cancelled entries at time of receipt of materials
Maintains and accepts several critical expediting dates
Prints Purchase Orders, approved P.O. register and receiving register
Reprints an P.O. as requested and all back ordered P.O.ís
Multiple and independent client processing
User defined chart of accounts
Flow through to Accounts Payable of received P.O.ís for a match to the vendorís invoice
Flow through to the General Ledger of all journal postings
Provides for the match of vendor invoices to received purchase orders, with necessary processing of variances to both the inventory landed average cost and the general ledger
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